What exactly are problems? While it sounds a bit technical, a problem is an event that has negative effects. Events by themselves are not problems—to become problems, events need to also have negative effects. Effects can’t happen by themselves—they are the result of events. With these things in mind, Organized Routines™ can prevent problems from happening in our lives in two ways.
But first, what exactly are Organized Routines? In a nutshell, they’re sets of recurring tasks that keep yourself, your family, and your business running smoothly, like the tasks you do again and again to keep your kitchen clean, your relationships strong, and your employees happy. Back to how Organized Routines can prevent problems from happening in our lives.
Preventing the event prevents the problem. First, Organized Routines can prevent certain events from happening, which prevents the events’ negative effects from happening as well (say that five times fast). For example, the event of my garden being overgrown is a problem because it has negative effects—cleaning up my garden is now a large project and will take a long time. By using an Organized Routine for my garden, I can prevent my garden from becoming overgrown, which prevents me from having a large, time-consuming project on my hands.
“What are Organized Routines? Sets of recurring tasks that keep life running smoothly.”
Eliminating the negative effects prevents the problem. Second, for events that Organized Routines can’t prevent from happening, Organized Routines can eliminate the negative effects of these events. Let’s look at the example of an office manager being out of the office for a week. Regardless of why the office manager is out of the office—vacation, sick, family emergency—the event is the same: she’s not in the office. If no Organized Routine is in place for her work, the effects of this event are also the same—and negative: the set of tasks she does are all in her head, her work is left undone, and everyone whose work depends on hers is now delayed, sidetracked, and held captive until she returns. If an Organized Routine is in place for her work, the effects of her being out of the office are no longer negative and hence not a problem: the set of tasks she does are explicit and written down, others can confidently and efficiently step in and do her work, and the business continues to function smoothly. Even better, when the office manager returns to work she picks up not where she left off—which would have her out of sync with everyone else—but right in line with where the organization is, where the Organized Routines have structured things to be.
But what about problems that aren’t preventable?
Using Organized Routines minimizes and contains unpreventable problems. While there are certainly problems that Organized Routines can’t prevent, Organized Routines can minimize and contain these problems. For example, let’s say your son falls out of a tree while playing at a friend’s house. No matter how you look at it, no matter what Organized Routines you have in place, this event has negative effects and is a problem and takes precedence over everything else. But, Organized Routines can help minimize and contain the residual impact of this problem. Let’s say you are also the office manager in the previous example. If you have no Organized Routines in place for your work, the problem of your son falling out of a tree creates other problems, and now you not only have to deal with the stress and worry related to your son, but also the stress and worry related to you being out of the office. If you do have Organized Routines in place for your work, you can confidently and completely focus on helping your son, knowing that this problem won’t snowball into other problems.
Without Organized Routines, the health of organizations, and ourselves, is weak and fragile—preventable problems occur and unpreventable problems rapidly give rise to bigger problems. With Organized Routines, the health of organizations, and ourselves, is strong and enduring—preventable problems are prevented and unpreventable problems are quickly addressed, contained, and resolved. That’s why we made Tactick, software built specifically for Organized Routines. More Tactick. Fewer Problems.